Certificates

For training completed outside traceunified, the proof is a certificate: a document from the external provider showing that the person finished the course. traceunified keeps that certificate with the training assignment so it’s on the record the auditor sees.

Uploading a certificate

On an external course, the learner uploads their certificate to the assignment. The uploaded file is stored with the assignment and can be downloaded again, so the certificate itself is retained rather than just a note that one exists.

Verified before it counts

An uploaded certificate does not complete the course by itself. It enters a review queue, and a Quality Manager verifies it — or rejects it with a reason. External training is completed only when the certificate is verified, so the record stands on a checked document, not on a self-report.

Part of the competency record

Certificates sit alongside the completion, assessment, and acknowledgment records that make up a person’s training history. Together they answer the competency question for any individual — and in aggregate they feed the analytics and audit trail covered next in Analytics & training audit trail.